iLoveDXF

Proforma invoice generator

Create a proforma invoice

Fill in the details, pick a theme, add your logo, and export a polished PDF or Excel file. Everything is generated locally in your browser.

Branding & logo

PNG, JPG, WEBP, GIF, BMP or SVG.

Document

From (your company)

Bill to (customer)

Line items

$1,200.00
$700.00

Discount & tax

Notes & terms

How it helps

Fill in seller, buyer, line items, tax, and discounts with a live preview
Add your own logo in PNG, JPG, WEBP, GIF, BMP, or SVG and choose a theme
Export a print-ready PDF or an editable Excel (.xlsx) file

Best practices

  • - Use a unique invoice number per document so it is easy to reference later.
  • - Mark the document clearly as a proforma invoice — it is a quotation, not a tax invoice or a demand for payment.
  • - Double-check currency, tax rate, and totals in the live preview before exporting.

Limitations

  • - This is a template generator, not an accounting system — it does not store, send, or track invoices.
  • - The Excel export keeps values numeric and unstyled; the PDF carries the full themed layout and logo.
  • - Totals are calculated as subtotal minus discount, plus tax — more complex per-line tax rules are not modeled.

Practical workflows

Send a quote to an international customer

Problem
A buyer abroad needs a proforma invoice to arrange payment or customs before the final invoice.
What to check
Enter both companies, the line items, currency, and tax, then export a themed PDF with your logo.
Expected output
You get a professional PDF proforma invoice ready to email, with totals the customer can verify.

Hand numbers to your accountant

Problem
You want the same invoice as an editable spreadsheet for bookkeeping or further edits.
What to check
Fill in the invoice once and export the Excel (.xlsx) version with numeric, formatted money cells.
Expected output
The accountant gets a clean spreadsheet with quantities, unit prices, and totals to work from.

FAQ

Is the proforma invoice generator free?

You can build and preview an invoice for free. Downloading the PDF or Excel file requires signing in and uses one export credit, like the other iLoveDXF tools.

Can I add my own logo?

Yes. Upload a logo in PNG, JPG, WEBP, GIF, BMP, or SVG and it is placed in the header of the PDF and the live preview.

Can I export to Excel as well as PDF?

Yes. You can export a themed PDF or an editable Excel (.xlsx) spreadsheet with the same invoice data.

What is a proforma invoice?

A proforma invoice is a preliminary bill or quotation sent before goods or services are delivered. It is not a tax invoice or a demand for payment.

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